An excellent talent management process can create remarkable benefits for any organization. Employee onboarding is an enormously important part of the recruitment and talent management process. It marks the beginning of a journey that will determine the future of the employees and organization. An efficient employee onboarding helps create a positive impression and perception of the organization. Employee onboarding can affect productivity and is a critical element in retaining talents.
What Is Employee Onboarding, And Why Is It So Important?
Employee onboarding is a process through which new employees get familiarized with the organization. The Human Resource personnel generally performs the employee onboarding activities. The primary purpose is to introduce the employees to their roles and responsibilities. But a strategic employee onboarding process helps employees realize how performing their roles contribute to achieving the organizational goal.
Through onboarding, HR should inform employees of the rules and regulations of the company. It ensures compliance and creates accountability, making employees more responsible. Employee onboarding plays a significant part in assimilating employees into the company culture. Creating a pleasant onboarding experience is pivotal in fostering employee satisfaction and engagement.
Creating informed and engaged employees can reduce time-to-productivity. Being rightly motivated increases their efficiency. Employees who went through a good onboarding experience tend to stay longer. It is how onboarding helps to lower employee turnover rates. We all are aware of how expensive an empty seat can be. So, employee onboarding can save recruiting costs. Employee onboarding, when done right, can bring lots of advantages to the organization.
Employee Onboarding Steps
After the hiring is complete, the employee onboarding starts. It begins with sending the offer. Generally, HR recruiters send an offer letter to the selected candidates. The offer must contain the job role and responsibilities. Also, it contains the policies, rules and regulations, salary details, and more. Releasing the offer must be accompanied by a follow-up from the recruiter. HR professionals call the candidates, explain the terms, negotiate salary, and have other discussions with candidates. Organizations are automating the entire recruiting process with HR Recruitment software. The HR software can automatically generate offers and send them to the candidates via email.
If the candidate accepts the offer, the next step of onboarding should start. First, the organization should prepare for the required paperwork. Employees need to sign the contract. Next, hiring professionals should let them know the code of conduct, benefits, details of their work, etc. Again, they should inform candidates about the policies and procedures, job profile, rules, and regulations. It will help to create better transparency and inspire trust among them. Also, this will develop a better understanding of what recruits need to do in the future.
It is also an excellent opportunity to start bonding with the candidates. The time between accepting the offer and the day the candidate joins the company is crucial. Maintaining contact and connecting with the employees in this period is essential. Because even after accepting the offer, sometimes the candidates do not turn up on the joining day.
The day recruits join the organization is crucial for employee onboarding. HR personnel should plan for the day. It is a great chance to create a positive impression and offer candidates a memorable and meaningful onboarding experience. Sending a welcome email, and introducing to the team and staff of the other departments, they need to coordinate often are some of the activities that must be done on the day of joining. The HR professional or the person responsible for employee onboardings must make candidates comfortable on the first day. On the first day, the employee orientation and onboarding meetings are often planned for the new employees. They should feel welcomed and assured. It is how the new employees can quickly adapt to the new office environment.
A variety of HR software suits are available that offer onboarding functionalities. These HR applications can send welcome emails to the new hires. Scheduled paperwork, submitting the document, arranging company email, assigning assets, and providing software access are the tasks performed on the day of joining. Comprehensive HR software with onboarding facilities or a standalone onboarding application can perform these tasks and activities. In the case of remote hiring, implementing traditional employee onboarding practices are not possible. An HR or onboarding application is an excellent option for executing remote onboarding. Post onboarding, the new joiners can directly join the production. But primarily, new employees must enroll in further hire training.
Employee onboardings decides the fate of the relationship between the employee and the organization. Therefore, it is essential to follow the proper process to onboard the new employees and create a better employee experience and engagement.